SEAT 2B

By Joe Brancatelli

updated 11:09 a.m. ET Feb. 4, 2008

Business travelers are a secretive, clannish lot, and we take perverse pride in knowing the picayune details of how life works on the road. If there’s an airline rule, we claim to know and maybe even understand it. A strange hotel policy? We feign indifference and insist we heard about it years ago.

Then there are those persistent factoids that can only be classified as Urban Travel Legends. They’re usually not true — or at least they haven’t been true for quite some time — yet they continue to clutter our database of travel knowledge. Here are several of the most enduring legends, along with some clear-eyed facts.

The airline secret code
The hardest-to-kill legend is the claim that you’ll receive special treatment from an airline only if you utter the secret code “Rule 240.” Whenever your flight is canceled or seriously delayed, the story goes, simply ask the gate agent to Rule 240 you, and the airline will magically place you, at no additional cost, on the next available flight of any other carrier flying the route.

The problem? There is no Rule 240, at least not anymore. Rule 240 was shorthand for an old Civil Aeronautics Board regulation that required airlines to immediately place you on another flight, regardless of the fare you originally paid or the carrier you originally booked. But the C.A.B. and its rules disappeared after the airlines were deregulated in 1978.

Today, carriers set their own rules, and they’re laid out in the “contract of carriage” buried in the fine print on airline Web sites. You agree to the contract when you buy a ticket, and most carriers have terms similar to the jargon imposed by Delta Air Lines. Delta’s contract promises nothing; it even specifically disavows its responsibly to place you on the flight with the date, time, and destination printed on your ticket. As for getting help if your flight is grounded, lots of luck. According to Delta, any assistance is “at our sole discretion.”

Why does the myth of Rule 240 — and the chimera of mandated federal travel assistance — persist? Airline legerdemain. At least three carriers — Delta, United and Northwest — call their proprietary contract terms Rule 240. This must be some sort of inside joke that amuses airline-contract lawyers.

Dress up and get upgraded
Dressing for success, at least for business travelers, is about snaring that elusive upgrade to first or business class. Far too many flyers cling to the belief that airlines give free upgrades to the folks who will look cool in a premium-class seat.

The truth, of course, is altogether different. For starters, airlines don’t give out free upgrades anymore. Thanks to frequent-flyer-program databases, carriers can easily identify their best, most profitable customers, and upgrades are awarded in fairly rigid compliance with the perks promised to that elite group. Plus, airlines have learned that upgrades to remaining premium-class seats can be sold at the gate moments before departure. (Depending on the route, upgrade fees range from $15 to $500 per flight.) So there’s no need for carriers to give seats away to anyone, let alone award them to flossy-looking budget flyers.

That being said, my friend Leonora was bumped up to business class last year because she had the right shoes. Leonora has a bad right hip and needs to fly in a coach seat with an aisle on her right. When she booked a flight to visit family in London, I called a friend at the airline and asked him to flag her request. He did — and also apparently marked her as a V.I.P. When Leonora appeared at the gate, the agent looked at her comfortable shoes and asked, “Do you have a pair of high heels?” Leonora produced a pair from her carry-on, slipped into them, and the gate agent proceeded to put her in the last available seat up front.

The hacked key card
Hotels have switched from traditional metal room keys to computerized plastic key cards, giving rise to a weird urban-travel legend. Paranoid travelers are concerned that hotels encrypt credit-card details on the magnetic stripe of the key cards; then, once a guest checks out and returns the key card to the front desk, unscrupulous hotel clerks hack the credit-card number and go on spending sprees.

Pure fantasy. Although hotels can encrypt your key card with credit-card information, they almost never do. And despite an endless series of “tips” in the last year, I’ve never seen a police report or legal documents that prove a person’s financial details were lifted from a hotel key card.

Not convinced? Then do what I do: Take the key card with you when you leave. No hotel in the world requires you to turn it in when you check out. I’ve never even been asked to do so. If you really want to worry about hotel key cards, consider this: If there’s a power failure, and the hotel doesn’t have back-up power, those electronic locks won’t always work, and you may be locked out of your room for the duration of the blackout. Unlike the key-card scam, this has actually been known to happen over the years.

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